Accreditation Committee Policies & Procedures
GPUS Accreditation Committee Policies & Procedures
The GPUS Accreditations Committee (AC) is chartered to review requests by forming state parties and caucuses for accreditation by the GPUS, as well as complaints against state parties and caucuses which are based upon the accreditation requirements of the GPUS.
1. Committee Structure
The Accreditation Committee (AC) is a standing committee of the GPUS and is governed by section 3 of the bylaws of the Green Party of the United States (GPUS). The committee shall be made up of volunteers from the various state Green parties and caucuses. As a standing committee of the GPUS, up to three members of any state party or caucus may be members of the AC. Each state party or caucus, when nominating a member to the committee shall send a note to the co-chairs of the committee informing the committee of its nominations. The AC shall maintain an email list for the communication of committee business and to use in formal decision making.
The co-chairs shall be elected by the membership of the committee yearly or when a vacancy occurs either at an in person meeting of the committee at the yearly meeting of the GPUS CC or in an online election to be conducted using Ranked Voting. When possible the co-chairs shall be of different genders and from different states. The job of the co-chairs is to keep the committee on task and provide leadership to the various sub groups of the committee working on specific tasks.
Co-chairs of the committee may not assume the task of list administrator.
Before making a formal decision, the AC shall publish the resolution on its email list noting that a decision will be made. The committee shall then attempt to achieve consensus on the resolution. Following a minimum of five days, if no consensus is achieved, the committee shall be empowered to vote, and a 2/3 vote of the voting active members shall be required for passage. As usual for GPUS committees, each state and caucus will have one vote; fractional votes will be accepted. When an email vote is needed to make a formal decision, there shall be a resolution circulated on the list followed by a two-week discussion period, followed by a 5-day voting period. The co-chairs shall conduct, certify and record the tally of the votes. When the committee makes a decision by consensus, a shorter decision-making process is allowed as long as sufficient time for comments and concerns, at least 5 days, is given.
All decisions that must be forwarded to the GPUS CC for a further decision shall include in the AC resolution a clause to that effect.
Minority reports may be submitted as part of an accreditation when requested by AC committee members.
4. Quorums and Active Members
An active member of the Accreditation Committee shall be defined as a duly-selected member who has been active within the last three months, taking part in discussion, decisions, or subgroup work within that period. The co-chairs shall be responsible for keeping a roster of active members, though they may ask other committee members to actually keep the list. One half of the active membership shall constitute a quorum for formal decision making. There shall be no quorum requirements for the committee to take on projects, designate people to work on projects, or other informal work that moves the committees operations and projects along.
5. Teleconferences and In-Person Meetings
A quorum for a vote on the co-chair, is one half of the active membership. All formal decisions made at a teleconference or in-person meeting shall be reviewed online using the list of active committee members and the normal decision making process. A one week notice of meetings must be provided. Minutes shall be kept of all meetings and teleconferences, and these shall be sent by e-mail to members within one week.
The AC shall make regular reports to the GPUS CC on its work. The co-chairs shall lead that process.
7. Committee Members Rights and Responsibilities
A. All members will work to improve their communication skills, their ability to tolerate genuine differences, their willingness to take the time to build relationships and genuinely listen and resolve conflicts, their commitment to integrity, openness and transparency, their natural curiosity about different cultures, their respect for multiple ways of being effective and their celebration of difference and the unknown, and to lower their distrust and insecurities that lead to controlling, manipulative and intolerant behavior.
B.The committee will work to be tolerant, and to work with each member to identify the underlying causes of behavior that others experience as disruptive or obstructionist and change the committee process so as to meet those needs to that behavior experienced as disruptive or obstructionist dissipates.
C. Any member who breaks confidentiality, explicit AC rules, consistently cannot follow agreed upon processes, acts in a disrespectful or offensive manner, engages in illegal activities within the committee or that, in the opinion of the AC, are inconsistent with Green Party activism or values, will be sent written notice from the co-chairs by agreement of the AC. A written notice will also be sent to the member’s state party or caucus. Mediation may be offered (see section C) except in cases where delayed action might have serious legal or financial consequences. In that case, the state party or caucus will be asked to remove the member and designate a replacement.
D. AC members who feel a member is not following e-mail list rules make their concerns known to co-chairs and list administrator. The co-chairs and list administrator will contact the member. If the problem persists, the list administrator and co-chairs will issue a formal warning on the list. After a second formal warning, the member’s postings will be moderated for two months and a second notice will be sent by the list administrator, who will at once document the offenses to the AC co-chairs and notify the list.
E. Mediation will be offered at this time by a process agreed upon by the AC. Also at this time, the state party will be notified of the second warning. Whenever possible, supporting documentation (e-mail posts; missed deadlines; incomplete or sub-standard assignments) should be provided to the state. Once the member is returned to the list, if there is a third warning, the AC committee votes on sending a formal complaint to the member’s state party or caucus.
8. Complaint Process
A. Greens who wish to lodge a complaint or grievance against an affiliated Green Party in the state in which they reside or a caucus with which they identify must first exhaust the complaint process of that state’s Green Party or caucus. If it can be demonstrated that the complainant’s state party or caucus has not addressed the grievance in a timely way, the AC, at its discretion, can decide to hear the grievance after giving the state party or caucus notice. Complaints must be submitted on the AC complaint form and co-signed by three Greens with standing before being reviewed by the committee. (To have standing a Green must reside in the state or identify with the caucus they are lodging a complaint against.) Green Party or caucus members with a grievance are required to complete and submit the AC complaint form to their state party or caucus and copy the AC. After 30 days, the AC will inquire to see that the state party or caucus has initiated their process for review of complaints. If no action has been taken, the AC will remind the state party or caucus that action must be taken within the next 30 days. State parties or caucuses who have entered into the “grievance” process in good faith but needs more time to address the complaint must ask the AC for an extension in writing. After two weeks of receiving the complaint, the AC will assign a point person to guide the complainant through the process.
B. Accredited State Parties or Caucuses, who wish to lodge a complaint or grievance against another accredited state party or caucus must submit their complaints on the AC complaint form. The complaint must be filed by the Executive Committee or membership of the state party or caucus in accordance with that state party’s or caucus’ bylaws. A state party or caucus with a grievance is required to complete and submit the AC complaint form to the other state party or caucus and copy the AC. After 30 days, the AC will inquire of the state party or caucus to see if the grievance has been resolved. State parties or caucuses who have entered into a “grievance” process in good faith but need more time to address the complaint must ask the AC for an extension in writing. After two weeks of receiving the complaint, the AC will assign a point person to guide the complainant through the process.
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