Peace Action Committee – Committee Rules
(approved by the National Committee 8/6/2006)
1. Committee Structure
The Peace Action Committee is a standing committee of the GP-US and is governed by section 3 of the bylaws of the GP-US. The Peace Action Committee shall be made up of volunteers from the various state Green parties and caucuses. As a standing committee of the GP-US, up to three members of any state party may be members of the Peace Action Committee. Each state party, when nominating a member to Peace Action Committee, shall send a note to the co-chairs of the Peace Action Committee informing the Peace Action Committee of its nomination(s). The Peace Action Committee shall maintain an email list for the communication of committee business and to use in formal decision making.
The co-chairs shall be elected by the membership of the committee with nominations to take place at the in-person yearly meeting of the GP-US CC.
Persons are not required to be in attendance to be nominated. Voting will take place for one week following the meeting in an on-line election to be conducted using Preference Voting. When possible the co-chairs shall be of different genders. The job of the co-chairs is to keep the committee on task and provide leadership to the various sub groups of the committee working on specific tasks. If a co-chair resigns an elected replacement shall fill out the remainder of the term.
A) Committee Decision Process
Before making a formal decision, a Peace Action Committee secretary shall publish the resolution on its email list noting that a decision will be made. The committee shall then attempt to achieve consensus on the resolution.
Following a minimum of five days, If no consensus isachieved, the Peace Action Committee shall be empowered to vote (on-line), and a 2/3 vote of the voting active members shall be required for passage. As usual for GP-US committees, each state and caucus will have one vote.
When an email vote is needed to make a formal decision, there shall be a resolution circulated on the list followed by a two-week discussion period,followed by a 5-day voting period. The co-chairs shall conduct and certify the votes. When the committee makes a decision by consensus, a shorter decision-making process is allowed as long as sufficient time for comments and concerns, at least 5 days, is given.
B) Emergency Decison Powers
In the event of an emergency or time-sensitive decision making, information will immediately be distributed to the GPAX listserv, and following a 24-hour period and in the absence of a reporting majority, consensus must be reached by the Co-Chairs and Secretaries. If consensus is reached, a decision can be made and all the subsequent procedural mandates will apply.
4. Quorums and Active Members
An active member of the Peace Action Committee shall be defined as a duly-acknowledged member who has been active within the last three months, taking part in discussion, decisions, or subgroup work within that period.
The secretaries shall be responsible for keeping a roster of active members, though they may ask other committee members to actually keep the list.
One third of the active membership shall constitute a quorum for formal decision making. There shall be no quorum requirements for the committee to take on projects, designate people to work on projects, or other informal work that moves the committees operations and projects along.
5. Teleconferences and In-Person Meetings
The Peace Action Committee shall use teleconferences and in-person meetings to conduct business.
All formal decisions made at a teleconference or in-person meeting shall be reviewed on line using the committee list and the normal decision-making process.
The Peace Action Committee shall make regular reports to the GPUS CC on its work. The co-chairs shall lead that process.
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