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Finance Committee Notes: Monday Dec 6 , 2004 7:30- 8:30 PM EST GPUS Finance Committee Conference Call Agenda Appoint facilitator-JAKE, note taker-DOUG, timer-none Present: Jake, Doug, Peggy Lewis, Jody, Jo, Emily, Mark Approval of minutes of Nov 29 meeting: Introduce any new members of FinCom - Peggy Self-introduction of new people participating on the call 1. Database and Income reporting systems Update - Emily says Jeff is helping with income reporting categories and would like Jeff to comment on this. Hes not on the call however. Next: with the Transfer to verisign there is a glich with online sustainers. Emily is working on this. Next: The reason that merch report does not match acual income (ie, fundraising report) is because of DIA (online purchadise) doesn't break down merchandise sales for us. DIA needs to help us with this, not David Spitzley. Emily is talking with DIA about this and will report back to us. She does not have a timeframe for resolving this. Best Efforts -- we now have a system for tracking best efforts letters with a query which tell us the date letters go out and the date letters come back in. 2. Revisions to current Fiscal Policy - Delegate Comments and responses from Fin Com- Everyone. Only one comment and it was about state sharing suggesting that instead of sharing lists a state could share a portion of their revenue. This is a new idea for us. For example CA is hesitant to share its list with national. For example CA could pledge a percentage of their income to national instead of sharing its list. This idea needs much more discussion. Jake wants to take more time to consider this and offer a revision with regards to sharing of lists. Jo adds that we can get more input from states of possible ideas from members of the national committee. 3. 2005 Budget - We got a question about the fundraising plan, jake responds that the plan is not the budget, it is just the fundraising portion. jake answers another question that positions and salary amounts in the budget will not necessarily be filled with the positions or salary amounts we will actually use for next year. That is a decision that is going to be made later by the personnel or steering committee. Some people want to see the position and salary amounts for fundraising director in the fundraising plan. This issue will be covered in the next section of the call for FunCom. annual meeting committee just met and are working on a budget for us for the annual meeting, and will include the place and time of the meeting. This is suppose to be self-supporting and we want to see the event breakeven. Jake makes a proposal that we issue a statement that the event is intended to be a breakeven event that that a separate proposal will be forthcoming with the money, date and time for the meeting. Twinkle. Green Pages is not to be included in merchandise - twinkle. It should be revenue neutal but its not because Emily says currently anyone who donates $20 or more automatically gets the GP. there is also a program to get bundles to states. However when someone buys a subscription or a state buys a bundles(s) that will continue to be recorded as GP income as it is now. We will use historical GP income and expense for the 05 budget. Next meeting
- same day, time and number on DEC 13, 2004 |