GPUS SC Strategic Planning Call #5 – 3 May 2019
The call recording is available at 712-451-0309, 926334#, reference 4 and
https://gpus.org/steering-committee-recordings/
AGENDA:
1. CALL SETUP & BACKGROUND – 15 min
a) Facilitator: Sid Smith
b) Roll call – Gloria Mattera, Justin Beth, Jody Grage, Hillary Kane, Violet Rose Zitola, Anita Rios
Absent- Andre Merida, Tony Ndege, Margaret Flowers
Observers – Starlene Rankin LAV, Elie Yarden MA
c) Agenda revision suggestions – none
2. Staff position hire/Operations Manager document – Hillary – 20 min
Finances have improved to enable hiring another staff person, long process on strategic plan and of discussion of position have caused delays; writing needs in fundraising and media plus “other duties as assigned”
Anita – support hiring though job description broad, need to discuss financial ability for next five years but must hire with the hire being a partner in building stability for finances and employment, make sure we follow promises to previous staff in process of rolling out the job
Violet – also supports, be upfront about performance being key to longer term employment
Gloria – remember that we are not hiring a fundraiser so performance not directly tied to employment
Justin – supports despite job description not being very tech heavy, perhaps organizing overall fundraising campaigns could be added
Gloria – removed NationBuilder components
Hillary – Google Doc for comments/suggestions, proposal on agenda for next SC call on 12 May, HR committee appointed
3. Survey to NC – Andrea – 20 min – absent
Anita – discussion of wording about dues paying member – prefer deletion
Jody – support Anita’s suggestion, would like to review with questions listed in text rather than survey form
Violet – also supports Anita’s suggestion
4. Case Study for Support – Hillary, Gloria – 20 min.
from Fundraising Consultants – need nice brochure laying out GP values and needs
with menu of things a major donor could fund –
Hillary made use of old Strategic Plan bullet points plus brainstorm of possibilities – why WANT to do this is necessary
Anita – good document and need details, too
Justin – drives home need for Vision and Mission Statements
Hillary – consultant could start on this and we can edit
Justin – should give them Vision and Mission Statement
Jody – those may take a while to develop so let’s not wait too long
5. Need for Vision Statement and Mission Statement – Justin – 20 min
use preamble and four pillars to Vision and Mission Statements – Justin has a start as making them into a Vision and Mission Statements – hopefully before ANM
Justin has preamble and four pillars redefined as Vision/Mission Statements – resending – SC to comment on Justin’s piece due by Monday evening for Hillary to send with preamble and four pillars to consultants
6. Strategy moving forward for the next two and four years – 20 min
Violet – come out of each elected cycle stronger than we went in and start with stronger candidates each cycle
Justin – mission statement has specific goals and timelines, talk with committees/caucuses to accomplish goals
Gloria – need to use a group process – comprehensive, built on accepted foundation
Hillary – $3K budgeted for SC retreat, could hire consultant to facilitate conference call or have face-to-face meeting
Anita – triage mindset – most urgently in need of correction or modification rather than move organization to new level, have other priorities and concerns at this time
Justin – necessary to have, see Vision and Mission Statements – need to talk to each committee and how their mission statement meshes with GPUS one; plan/do/check repeat
Violet – January (before primaries start) SC retreat – and accessible to others who want to participate
Anita – supports establishing and stating goals
Gloria – need goals and concrete steps to get there, is this an effective way to come up with them?
Justin – need a plan and to work with committees and states
Executive Session: staff position – 20 min
Call ended at 8:45 ET
TOTAL TIME: 1 hr 45 min
Jody Grage, Secretary