The Outreach Committee (OC) works in concert with groups such as the Media Committee, Green Pages Editorial Board, Fundraising Committee, and Merchandising Committee, to create more consistency across all communications from GPUS, as well as to create clear and compelling messaging for our target audiences.
The committee may create brochures and other promotional materials for the Green Party, and work with the Website Director in developing and maintaining website content and design.
The committee also may work on advertising, volunteer coordination, and helping state parties grow their recruitment efforts.
The Committee shall consist of interested Green Party members from the various state parties and caucuses. People with experience in marketing, communications, and organizing are particularly welcome, but such experience is not required.
Members who have not participated on-line, in subcommittees, or on teleconferences for a period of three consecutive months shall be considered inactive and will no longer be considered for quorum.
The co-chairs shall determine which members are active for purpose of reaching quorum. Co-chairs will inform any inactive member of their status. Inactive members may participate freely, and voting rights of an inactive member will be reinstated after participating in one meeting.
Votes shall be by active members, not by state.
Committee members are required to behave in accordance with the Ten Key Values of the Green Party and abide by netiquette guidelines as posted at “The Core Rules of Netiquette,” by Virginia Shea, which can be viewed at: www.albion.com/netiquette/book .
Behavior that will not be tolerated on the committee includes:
– financial impropriety
– personal attacks and/or threats, verbal or physical, toward other members
– any other behavior which disrupts committee business or function
Persistent violation of these guidelines can lead to termination of membership via the processes described below.
In the event of a problem with a member, the committee shall take steps to maintain a productive working environment through set informal actions by committee members followed by informal actions by committee co-chairs. These steps shall include:
– communicating with the member directly
– communicating with the member’s state party/caucus requesting they intercede with the committee member regarding the behavior(s) in question.
If all efforts listed above fail, a petition may be filed by any member of the committee, requesting the committee co-chair(s) to initiate and administrate formal action to remove the member.
The specific written charge(s) and proposed action, as determined by the petitioners, shall accompany the petition.
Procedures for discussion and consensus/voting on the petition shall be according to regular procedures as described in these P&Ps.
The committee co-chair(s) shall initiate and execute approved action(s), and notify the member immediately following the vote.
The committee member in question may, within seven (7) days of notice of removal, appeal the committee’s action by notifying the Secretary of the appeal, in writing. The Secretary shall then notify the Steering Committee.
The Steering Committee shall decide whether or not to accept the committee’s action or accept the member’s appeal. If the Steering Committee chooses to accept the member’s appeal, it shall conduct an investigation of the matter, hearing testimony from both sides, and then shall issue a ruling.
If the Steering Committee votes to overturn a committee’s action, the committee shall be required to reinstate the committee member in question.
The Committee may create working groups and subcommittees which shall adhere to these by-laws.
ELECTION OF CO-CHAIRS
Two co-chairs, preferably reflecting gender balance, shall be elected from the committee membership for terms of two years each. If more than two candidates are nominated, the committee shall vote using Instant Runoff Voting (IRV). Members may nominate themselves or any other member of the committee to stand for election. Vacancies shall cause an election to be held for a replacement co-chair.
RESPONSIBILITIES OF CO-CHAIRS
The responsibilities of the co-chairs shall include setting the agenda for the committee and committee meetings, sending meeting reminders, seeing that notes are taken and distributed, conducting votes, and maintaining a current roster of committee members.
Co-chairs are also responsible for responding to inquiries from prospective members, and helping members to find ways to use and develop their skills and talents on the committee.
The co-chairs shall determine how to share their responsibilities.
RECALL OF CO-CHAIRS
A Co-chair may be recalled by a proposal requiring a majority vote of the committee.
COMMITTEE INTERNAL DECISION-MAKING
The Outreach Committee shall maintain an email list to be used for committee communications, regular business, and formal decision-making. Other communication tools may be deployed as needed.
Proposals shall have a three day discussion period followed by a three-day voting period. The discussion period may be extended at any time by a minimum of two days. If all participating members agree to a consensus at the end of the discussion period, the proposal may be passed without a vote. The co-chairs shall conduct and verify the voting.
A majority of active members must vote in favor of a decision for it to be approved. Members’ online votes will be recorded in the minutes of the next meeting.
TELECONFERENCES AND IN-PERSON MEETINGS
The Outreach Committee shall conduct teleconference meetings at least monthly, or more often if deemed necessary. A regular meeting day and time will be set.
Notice of any committee teleconference shall be sent out to the email list at least three days in advance, and shall include a proposed agenda. During teleconferences and face-to-face meetings, the Committee shall seek consensus, but when necessary, make decisions with a majority of participating members voting in favor of an issue or proposal for it to be approved.
FAST TRACK PROPOSALS
A request by a member of the Outreach Committee to approve a time-sensitive proposal must be posted to the Outreach listserv, making it clear that the proposal requires the fast-track process.
The request must be deemed urgent enough that two other committee members post their support to the listserv. Upon receiving such support, the co-chairs shall immediately post a notice to the Outreach listserv informing committee members that they have 48hrs, (ending time to be clearly specified), to review the proposal, discuss it, and either join in consensus to approve the proposal or state any blocking concerns they may have. Notice of a fast-track decision process shall have FAST-TRACK PROPOSAL posted in all caps at the beginning of the subject line to alert committee members that their attention is needed.
Consensus shall depend on no blocking objections being raised within the 48hr discussion period, and will not be subject to quorum requirements. If consensus is reached during the 48hr time period, one of the co-chairs shall immediately send a request to the Steering Committee of the Green Party of the United States asking for their approval of the proposal, and notifying the SC that this is a time-sensitive decision that requires fast action.
If there are any unresolved blocking concerns at the end of the 48hr time period, however, the proposal will continue through the internal decision making process for quorum.