January 14, 2018

GPUS Steering Committee Minutes, Sunday 14 January 2018

SUMMARY FOR DISTRIBUTION TO STATES AND LOCAL CHAPTER:

1. Standing Business: Treasurer’s Report, Fundraising Report, Liaison Reports

2. Voting Queue: Received for the Queue

A. 2018 GPUS Annual Budget – Proposal | Budget narrative | Budget itself

B. Resolution to Support Passage of HR-40 – Commission to Study and Develop Reparations Proposal for African American Act

3. Old Business: GPUS Annual National Meeting Proposal – Salt Lake City, Utah, 19-22 July approved by SC; GPAX Proposal to Endorse Coalition Against U.S. Foreign Military Bases Unity Statement and Conference on U.S. Foreign Military Bases – approved by SC; Review of pending agenda items – Strategic planning scheduling, Voting page maintenance/Tech issues update, ETC Final Report

4. Executive Session: Staffing update

The full minutes are available at http://gpus.org/committees/steering/minutes/january-14-2018/
The call recording is available at 712-451-0309, 926334#, reference 13
Press play to listen to the recording:

Jody Grage, Secretary

GPUS Steering Committee Minutes, Sunday 14 January 2018

AGENDA:

I. CALL SETUP & BACKGROUND – 15 min.
a) Facilitator: Holly Hart

b) Roll call – Hillary Kane, Jody Grage. Darlene Elias, Gloria Mattera, Mike Dennis, Chris Blankenhorn
Observer – David Gerry MA, Starlene Rankin OR, Tamar Yager WA, Anika Ofori BC,
Absent – George Martin, Andrea Merida

c) Agenda revision suggestions – none

II. NEW BUSINESS – none

III. STANDING BUSINESS – 45 min.

a) Treasurer’s report – Hillary Kane, 10 min.

Total $114,514.22 – Savings $74,420.98, Checking $24,621.37, Other $15,471.87 Working on year end info including FEC which goes out on 20th, cleanup of FEC has continued, Travis Christal helping with internal auditing; 1099s going to independent contractors

Treasurer’s Reports to the GNC – October and November completed
ANM Final Financial report – all info available now, will complete by end of January

b) Fundraising report – Mike Dennis, Tamar Yager – 5 min.
Operations Eblasts – Total December $5335, January 1-14 $790
BAC December Eblast – $704 (last BAC eblasts)
Merchandise Sales – Total December $2127, January 1-14 $665
Unsolicited Online Donations December: $2636, Jan 1-14: $369
Total Donations December with Sustainers & Merchandise & minus Caucuses and Committees: $26,942

December Caucus/Committee Donations:
Lavender Caucus: $50
Latinx Caucus: $50
Young Greens: $1196
New Sustainers- December: 33 = $353/mo, 1-14: 9 = $115/mo

Discussing letter from Viggo Mortensen who has donated $2500 twice – Jody left a message on his answering machine after first contribution and is finishing a green hand knit scarf of Bolivian alpaca to send to him, suggested asking for a selfie in accompanying note

c) Liaison reports – 30 min.

Fundraising – Mike – direct mail letter to new people from state lists, also preparing for first routine direct mail of year, have 2 varieties of stickers to use with Facebook ads to get more contact info on those who respond; major donor initiative to be launched next month

Media – Gloria – recently started to have bi-weekly calls, preparing for state of union proactively with Green Vision; work on short videos started and making progress,

BRPP – Andrea – BRPP recently attempted a co-chair election, which failed due to quorum. I issued an informal quorum call (results are here). New co-chair elections will be convened soon. An “election tabulation” subcommittee is forming now.

Platform – Darlene – about 20 amendments submitted to date – most at the last minute – are in discussion; active and well functioning committee

Merchandise – Chris – election to replace Dave who has been elected to local office, working on messaging for new year promotion specifically for the new Star Wars shirts, several people working on finding best fulfillment house option

IV. VOTING QUEUE – Jody – 10 min.

In the queue – None
Received for the queue –

A. 2018 GPUS Annual Budget – Proposal | Budget narrative | Budget itself

B. Resolution to Support Passage of HR-40 – Commission to Study and Develop Reparations Proposal for African American Act

V. OLD BUSINESS – 15 min

a. GPUS Annual National Meeting Proposal – Salt Lake City, Utah, 19-22 July – approved by SC in online vote – 23 January Tamar doing site review – need info from SC about space requirements – same as last year for plenaries with big room all day and more break-out sections on Saturday afternoon; Hillary requests travel plans sooner rather than later and prefer to pay for flights directly rather than reimbursements; travel and registration paid by GPUS – meals and lodging paid for by individuals

b. GPAX Proposal to Endorse Coalition Against U.S. Foreign Military Bases Unity Statement and Conference on U.S. Foreign Military Bases – approved by SC in online vote – A representative of the Steering Committee shall sign the Endorsement Form for the Unity Statement; A representative of the SC shall endorse the conference in Baltimore, MD on January 12-14, at the Supporter Endorsement level with the understanding that GPAX will raise the $150 needed to fulfill that obligation which will entitle the GP-US to have a half-page ad in the Conference program; and A representative of the SC shall work with GPAX co-chairs to facilitate the $150 payment and production of the ad.

c) Review pending agenda items – very brief updates as available – 10 min
1. Staff computer purchase protocol recommendation from FinCom – Hillary
2. Strategic planning scheduling – George, Gloria/Darryl!
Virtual SC meeting on 24-25 March being discussed – responses requested
3. Election database Phase II and III update – Hillary
4. Voting page maintenance/Tech issues update – Chris
Hugh is getting ready to complete some deliverables – ability to set own password.
passwords encrypted, editing of own contact info – will forward report from Chris and Holly needs to be included
5. ETC Final Report – Committee
Two members had been unavailable and unable to work on key components but coming soon

End recording of call – 8:40 pm Eastern Time

VI. EXECUTIVE SESSION – 45 min.

End call – 9 pm Eastern Time

TOTAL TIME: 2 hours

Jody Grage, Secretary