July 20, 2003

Decision Highlights of the SC Meeting — July 20, 2003

Co-chairs: Jo Chamberlin, Marnie Glickman, Ben Manski, Anita Rios
Alternate: Alan Kobrin
Treasurer: Jake Schneider
Secretary: Greg Gerritt
Past Secretary: Nathalie Paravicini
Political Coordinator: Dean Myerson
Finance Director: Jack Uhrich

Abbreviations used:
AC = Accreditation Committee
BRPP = Bylaws, Rules, Policies and Procedures Committee
BC = Black Caucus
CC = Coordinating Committee
CCC = Coordinated Campaign Committee
CG SC = Campus Greens Steering Committee
DC = Diversity Committee
FC = Fundraising Committee
FEC = Federal Election Commission
GP = Green Party
GW = George Washington University
IC = International Committee
ICA = Institute for Cultural Affairs
LC = Lavender Caucus
LG = Lavender Greens
PEC = Presidential Exploratory Committee
SC = Steering Committee
[Brackets denote editor’s suggested corrections. Some punctuation corrections done with no content change. -ed.]

Agenda Proposed and Reviewed
Setting up a conference call
SC Process
Staff Workload
Secretarial tasks
Resolution of filling the one year seat
Meeting Review, including financial

Agreed to first conference call Thursday July 24, 9PM ET

SC process
Review of current procedures. Noted that recent bylaws amendments require all committees to codify and publish procedures, and that they will be reviewed by the CC.

SC has to make sure it includes a codification of Executive Session rules, and when it should be used. SC would like to conduct its business with properly drafted proposals and a regular use of the consensus process to modify and consense on them.

Greg and Ben will start drafting some procedures as a base for discussion.

Discussed press release process and potential improvements
Current process requires sign off by 3 SC members and one of the platform committee co-chairs.

Discussed how to move forward with a proposal on how to move proposals on the floor via email.
Some SC members would like that to be written up by the SC and the ICC. Others believe it is more appropriate for the BRPP to take this on.
Agreed to discuss it further

Discussed role of alternate in SC deliberations
Agreed that it needs more study, but primary role currently is to listen and observe.

Staffing transition
Discussed many aspects of the transition we now face with dean leaving and a process for a new hire already going on, while at the same time taking care of current business. Staff noted their priorities, including transitions, data bases, and fundraising. Discussed how to best provide staffing in the transition, and it will continue to evolve.

Secretary will take on production of minutes and agendas until further review

One year term
Discussion of the fact that no notice was made that one of the seats elected on Sunday should have been to fill out Barb Payne’s term and therefore should have been a one year seat. Proposals will be developed.

Review of event finances.
Final numbers will be circulated as soon as possible.

Agreed by consensus that there shall be a financial report produced and published for any GPUS Event that costs $250 or more to put on within 2 weeks. It would include Expenses – Income – Net.

Meeting Review
Noted that it was the best organized national meeting yet, but there is still room for improvement.

Minimally edited and HTML formatted by Charlie Green