GPUS SC Conference Minutes – June 3, 2012
I. CALL SETUP
a. Facilitator – Nan Garrett
b. Roll Call – Susan Chunco, Darryl Moch, Budd Dickinson, Audrey Clement, Jeff Turner, Tamar Yager, Theresa ElAmin, Farheen Hakeem.
Not on call – Steve Welzer (processing petitions and missed call)
Observer – Jody Grage, Starlene Rankin
d. Agenda revisions – remove 673 & 674 from voting queue items.
II. STAFF REPORTS
a. Office Manager – Brian Bittner – report received
b. Fundraiser Report – David Sacks – on vacation and moving. Report within a couple days.
III. TREASURER’S REPORT & FINANCE ITEMS – Jeff
a. Cash report to date
Sent earlier, $11k in SunTrust accounts (includes about $10k for ANM), $15k in reserve account in new bank, $773 in checking in new bank; most current income is ANM money – $3700 on last day of regular registration fee; $18,515 ANM total to date which is nearing ANM budget; close to dropping SunTrust; next resolicitation mailing probably sent to printer on Friday and that should help fundraising in near future.
IV. PNC/ANM – Budd/Tamar
Tamar – need to send confirmations soon to “Honorary” Co-Chairs, Election Administrators, and Co-facilitators.
“Honorary” co-chair: male – David Cobb, female – Colia Clark or George Friday (all were okay with either one of them.) Vote on who to call first: Susan – Colia, Darryl – George, Audrey – abstain, Jeff – abstain, Tamar – Colia, Budd – Colia, Theresa – George, Farheen – George; tie for first request. Tamar will email and call both.
Facilitators: Gloria Mattera and Jason Nabowaniec; Tamar will call.
Election administrator: Tamar stated that she had feedback that a candidate/office holder would be good. It would help for their visibility. Those mentioned were Peter Schwartzman, Anna Trevara, Pam Hartwell, Jerod Ball, Ann Wilcox, Holly Hart.
Vote to select Holly rather than vote on longer list: Susan no, Darryl yes, Audrey abstain; Jeff abstain, Tamar abstain, Budd no, Theresa yes, Farheen yes. Holly is selected.
GNC will vote to affirm each name separately.
V. VOTING QUEUE
In the queue:
666 thru 670 – 2012 Platform amendment proposals (Batch 3); Voting 5/28 – 6/3
671 – Approve Bill Kreml for Finance Comm; Voting 6/11 -17
672 – Approve $9000 Loan from GP Members; Voting 6/4 -10
675, 676, 677 – Last of the 2012 Platform amendment proposals; Voting 6/11-17
Received for the queue:
PNC positions – Darryl floor manager
Greens’ Access to GP US News Conferences from the Green Party of Mississippi (see below) – Starlene on call as observer; Tamar submitted findings – modifies scope of Media Committee; need for checking credentials, need for increased room capacity, makes Media Committee host for conversation after press conference.
Vote to uphold findings: Susan abstain, Darryl no, Audrey no, Jeff no answer, Tamar yes, Budd yes, Theresa no, Farheen no – findings not upheld. Floor Manager – Farheen.
Proposal from Audrey to clarify SC findings process (see below):
Audrey – requirement to produce written findings in advance of the SC meeting which can then be amended during the discussion; Budd – need for findings may not be obvious before the call; Darryl – consider during reorganization discussions at ANM.
Vote to send this SC sponsored proposal to the queue:
Susan yes, Darryl no, Jeff abstain, Audrey yes, Tamar no, Budd no, Theresa no, Farheen no; it fails; there was agreement to include in reorganization discussions.
VI. LIAISON REPORTS
Theresa – Accreditation – Roger’s old phone number doesn’t work and Theresa hasn’t tried email but no email on AC list; questions about Virgin Island and KY accreditation.
Darryl – There is no 2012 contact info on the CredCom webpage.
Farheen – Credentialing Committee: Working very hard in following up with delegate applications. IC: having a conference call 6/6.
Tamar – ANM – SC advise if SC registration form not correct, separate form for housing usually Wed-Sat; SC meeting Sunday afternoon.
Susan – FunCom working on major donors and increasing sustainers.
VII. ACTION ITEMS/OLD BUSINESS
1. Employment Agreements and Personnel Manual revision – Update may be Jeff’s next project; can Budd help?; Jeff needs to track changes – needs worddoc expert – Tamar can help with that; personnel committee?
2. Fundraising – Update on fundraising plan
Karen going to run for SC after chairing FunCom for three years – will need new chair.
VIII. Next call 6/17/12
Need to talk about agenda for Friday afternoon and Sunday at ANM
Greens’ Access to GP US News Conferences
Presenter – Green Party of Mississippi
c/o Jan Hillegas, Chair, email@example.com
TYPE OF PROPOSAL, EXPECTED APPROVAL THRESHOLD
Member access policy. Simple majority threshold.
REQUESTED PROPOSAL DECISION-MAKING TIMELINE
2-week discussion period, followed by a 1-week voting period
BACKGROUND AND PURPOSE
An informal policy has been irregularly enforced that excludes Green Party members from news conferences held by GP US. This proposal seeks to ensure that all members, as observers only, can hear the public statements made by candidates or others in the name of the GP US.
PROPOSAL IMPLEMENTATION / TIMELINE / RESOURCES
Planning by news conference convenors.
TEXT OF THE PROPOSAL:
When a news conference is held by the Green Party of the United States, the convenor will set the news conference in a room or other place that will accommodate anticipated media representatives and also any members of the Green Party of the United States and its affiliated parties who are interested in attending, as observers only. News conferences of the GP US will always be open to all members, as observers only who are instructed not to speak or applaud during the news conferences.
The numbers of attending members provided for shall be in reasonable relation to the timing of the news conference. Specifically, when a news conference is held in conjunction with a national convention or other sizeable meeting of the GP US, the numbers of potential attending members at the news conference shall be reasonably estimated based on the number of attendees at that GP US meeting. Following news conferences, the speakers at the news conferences will be available for questions from the attending members, after the exit of the news media representatives.
SUBJECT/TITLE: Amend GPUS Rules and Procedures Governing the Issuance of Findings on Proposals for the Voting Queue
CONTACT: Audrey Clement, firstname.lastname@example.org
TYPE OF PROPOSAL, EXPECTED APPROVAL THRESHOLD: Two-thirds
REQUESTED PROPOSAL DECISION-MAKING TIMELINE: Two weeks discussion/one week vote
BACKGROUND AND PURPOSE
There is a need to clarify GPUS Rules and Procedures pertaining to the process for issuing findings on proposals submitted to the SC for placement in the voting queue.
Amend GPUS Rules and Procedures, Section 6-1 Submission of Proposals, which reads:
“6-5.4 If the Steering Committee deems that a proposal does not comply with any/all of the conditions in Section 6-5.1, it must approve findings that state how the proposal does not comply and how it can be corrected. Such findings shall be published to the National Committee votes list no more than 72 hours after the conclusion of the Steering Committee meeting at which the findings are approved. In the absence of a vote approving such findings, a proposal shall be assumed to satisfy the conditions in Section 6-5.1 and must be placed in the voting queue according to the timing specified in Section 6-1.”
to read [changes in CAPS]:
“6-5.4 If the Steering Committee deems that a proposal does not comply with any/all of the conditions in Section 6-5.1, it must approve FORMAL findings that state how the proposal does not comply and how it can be corrected. WHILE THE FINDINGS MAY BE AMENDED OR REJECTED BY THE STEERING COMMITTEE, THEY MUST BE PRESENTED IN WRITING BEFORE THE MEETING AT WHICH THE PROPOSAL IS CONSIDERED. Such findings shall be published to the National Committee votes list no more than 72 hours after the conclusion of the Steering Committee meeting at which the findings are approved. In the absence of a vote approving such findings, a proposal shall be assumed to satisfy the conditions in Section 6-5.1 and must be placed in the voting queue according to the timing specified in Section 6-1.”
Rules and Procedures of the Green Party of the United States,