March 6, 2011

GPUS SC Conference Call
Sunday, March 6, 2011
8:00 p.m. EST

Co-chairs: Jason Nabewaniec, Farheen Hakeem, Theresa El-Amin, David Strand
Secretary; Holly Hart
Treasurer: Jeff Turner
Staff: Brian Bittner joined after the executive session

Facilitator: Jason

8:10 – 9:03 p.m.
SC received a report from Fundraiser Hiring review committee. SC decided to hold one more round of interviews this week. Jeff, Theresa and David will be involved with this.

Brian is working with Karen Young in developing the fundraiser/donor database. They may work with a new contractor they hope to help set up some new fundraising capabilities for our database, resolve past difficulties.

The Annual National Meeting Committee is preparing for the national meeting. The web page is being developed and will be available for registration soon. Additionally, they will host an informational conference call on March 24th for any local or state parties interested in placing a bid for the 2012 Presidential Nominating Convention.

a. Report
Jeff sent out a financial report. This included our latest financial status, and corrected some recent reports. We are “treading water.”

Cash balance is $3838.70 as of February 28th. Outside unpaid vendor accounts at 2/28 are $932.00

b. Progress report/update on fundraising effort
A lot of groundwork has been done on fundraising, contacting and finding state captains. We haven’t seen a result, yet (unless that’s what is keeping us afloat). Karen Young, Bill Kreml and others have done great work finding contacts. They offer samples, coaching.

Theresa asked if financial reports could be send to he NC. Jeff will have them posted on the website, and send a summary for the call minutes (see above).

IV. OFFICE LEASE – Jeff, Brian
Jeff (long distance) and Brian, along with Dave Bosserman and Tamar Yager continue their search. They are looking at a storefront possibility, which would require some additional staffing, so Brian could work without people walking in on him all the time. That means DC Greens would need to pick up the slack. They are looking at several locations, weighing price, visibility, neigborood, access to transportation, etc. The current landlord is willing to allow a flexible lease term. They would like to decide by the end of March, so the SC can make a decision by the first April meeting, giving landlord a chance to advertise if we vacate the current premises.

General Update of Directory progress – announcement will go out this coming week.

Theresa expressed concern about committee liaisons. The current listing is not current, due to SC vacancies, and there are some committees with no liaison. She noted that she had taken on that role of liaison to th Ballot Access Committee, an said she has been trying to contact BAC chair Phil Huckelberry. IC and AnmCom are doing well. She asked that we make sure to include committee liaison assignments in the next SC call with new SC members.

SC agreed to add the following item to the call agenda:

VII. Discussion & Decision: Policies for GPUS Databases and Web Access Policy
Holly compiled, and she, Jason and Jeff worked on pulling together and clarifying policies, which were sent to the SC. Jeff proposed and the SC agreed to adopt the policies, and to include this on next call’s agenda in case there are any amendments.

SC AGREED, Consensus, to adopt the policies as written, and include the document on the next call agenda to have more chance to review for any needed tweaks or amendments.

NEXT CALL: Sunday, March 20, 2011; 8:00 p.m. EST

Holly Hart
Secretary, GPUS