October 2, 2003

SC Minutes — October 2, 2003

Participants:
SC members – Anita Rios, Ben Manski, Jake Schneider, Jo Chamberlain, Marnie Glickman;
Staff – Jack Uhrich, Dean Myerson;
Co-Chairs – Tony Affigne, Anne Goeke, Alex Brideau III;
Absent: SC members – Badili Jones, Greg Gerritt
Call Functions:
Facilitator Ben Manski & Anita Rios
Time Keeper Jake Schneider
Note taker Jo Chamberlain

Abbreviations used:
AC = Accreditation Committee
BRPP = Bylaws, Rules, Policies and Procedures Committee
BC = Black Caucus
CC = Coordinating Committee
CCC = Coordinated Campaign Committee
CG SC = Campus Greens Steering Committee
DC = Diversity Committee
FC = Fundraising Committee
FEC = Federal Election Commission
GP = Green Party
GW = George Washington University
IC = International Committee
ICA = Institute for Cultural Affairs
LC = Lavender Caucus
LG = Lavender Greens
PEC = Presidential Exploratory Committee
SC = Steering Committee
[Brackets denote editor’s suggested corrections. Some punctuation corrections done with no content change. -ed.]

1. Intros, Minutes, Meeting Process, etc.
Five SC members present – quorum
Anita asked if Black Caucus Co-Chair should join the call. Discussion about committee Co-Chairs being invited on the call. Anita will stand aside, concern is that Black Caucus Co-Chairs need to have an opportunity to discuss their budget/funds and how they will be managed.

OLD BUSINESS

2. Financial Fundraising
a. Jake, Jo- Need to continue to follow up on celebrity fundraising, working with all the big names/wealthy folks we can. several possibilities need follow up.
Sovereign Bank
$71667 (budgeted reserve), $42837 (actual reserve)
Sun Trust Bank
$16448
less outstanding checks
$5215
Revised check balance
$11233
Upcoming expenditures
Mayflower final DC meeting bill $10881 (in negotiation)
Verizon $994 (due 9-24) (being analyzed for overcharges)
Green Pages postage $1800 (est) Green Pages Printing $4500 (est)
Committee approved requests for funding

Black Caucus Director Hire $800 (total to date)
Media Beacon Service $1450
CCC funding for staff $2250
Committee and other $$$ requests requiring approvals

CCC – $1000 New England training on 9/19-9/21 (payable to Green-Rainbow Party) $1000 fund raising seed money (due 9-30) $200 materials (due 9/30) $2500 matching funds for September ($400 current request for Hut for Council)
Campus Greens- $5000 (joint project seed money 2003)
Black Caucus- Web Hosting service for one year $700
Correction to above report: Green Pages is $1500 not $4500
Received invoice from Black Caucus for $700 for website. Discussion about services provided, use of existing GP services, request for Pre-authorization by Treasurer, over budgeted amount. Proposal Jake will call Jason and Michelle and ask about these points and report back.

3. Committee & Liaison Reports/Action (30 minutes)
a. Annual National Meeting Committee – Ben – Venues – 5
Going with Hyatt. Looking at venues. Putting together budget. Will submit recommendation for venue for SC to decide on line next week.
b. Merchandise Committee – Alex Brideau III
Discussion about Just Coffee (Cafe Verde supplier). Is Just Coffee a corporation. How will FEC reporting work. Will discuss in the Finance Committee to answer concerns.
Want to become a standing committee; is currently an Ad Hoc under the SC.
c. ICC – Website
Marnie – proposal to have Kevin, web master, put Greens Week sign-up box on the home page. Consensus. Dean will contact Kevin.
d. GPax – Peace Endorsement Form – Dean (moved to next SC meeting when Greg will be present)
e. International Committee – FTAA Call to Action – Tony Affigne & Annie Goeke
Requesting official sign-on of organizing document for mobilization in Miami, FL. AFL-CIO is primary organizer. Discussion about putting to a CC vote or SC making decision. Expedited timing important. Proposal to sign-on tonight by Ben. No consensus. Vote: Ben yes, Anita no/stand aside, Jake yes, Marnie yes, Jo no/stand aside. Passes. Tony will get letter from Dean on letterhead; will post to CC list.
4. Pending/in-progress votes
a. Strategic Planning Proposal – Annie Goeke (moved to next SC meeting)
b. AC: 2004 Convention Accreditation Rules – Ben
Proposal from Accreditation Committee. Requesting 3 weeks discussion, 1 week voting. Consensus. Ben will floor manage.
c. BRPP: Dispute Resolution Committee (moved to next SC meeting when Greg will be in attendance)
d. 2003 Revised Budget Vote – Jo
Discussion continuing. Goes to vote on Monday the 6th of Oct.
e. Credit Card – Jake
Results of vote. Passed.
NEW BUSINESS

5. 2003 4Q Budget – Jake

Finance Committee went through all expenditure requests for Oct/Nov/Dec 03. Passed by FinCom with consensus for Q4 funding:
denying all travel requests except for travel to train new employees;
Campus Greens Future Focus $0;
Black Caucus funding director stipend $1600, expenses $800;
CCC Matching Funds $5,000,
Staff $2250,
Database $500,
GLCS $1,000; See spread sheet [Not sent – editor].
Even with these cuts we will be $20,525.00 in the red by the end of 2003.
Propose Campus Greens no funding for Q4 2003.
[Consensus]
Propose to accept CCC’s funding reductions.
[Consensus]
Propose return proposal to FinCom for next Tuesday’s meeting, Oct 7th, for further discussion.
[Consensus]
Steering Committee needs to provide a budget for Q4. Marnie & Ben will do a draft proposal and send it out by email.

6. SC 2004 Budget – Marnie
Steering Committee needs to submit a budget for 2004. Marnie & Anita will work on and submit to the SC.

7. Executive Session Issues
(moved to next SC meeting)
– Practice & Policy – Jake
– Anita’s objections to past E.S. – Anita
8. Operations Director Hire – Marnie
The person to whom we made an offer declined our offer. Discussion with Dean about his time line.

Check-Out for Non-SC

9. EXECUTIVE SESSION
Minimally edited and HTML formatted by Charlie Green