October 2, 2003

SC Minutes — October 2, 2003

SC members – Anita Rios, Ben Manski, Jake Schneider, Jo Chamberlain, Marnie Glickman;
Staff – Jack Uhrich, Dean Myerson;
Co-Chairs – Tony Affigne, Anne Goeke, Alex Brideau III;
Absent: SC members – Badili Jones, Greg Gerritt
Call Functions:
Facilitator Ben Manski & Anita Rios
Time Keeper Jake Schneider
Note taker Jo Chamberlain

Abbreviations used:
AC = Accreditation Committee
BRPP = Bylaws, Rules, Policies and Procedures Committee
BC = Black Caucus
CC = Coordinating Committee
CCC = Coordinated Campaign Committee
CG SC = Campus Greens Steering Committee
DC = Diversity Committee
FC = Fundraising Committee
FEC = Federal Election Commission
GP = Green Party
GW = George Washington University
IC = International Committee
ICA = Institute for Cultural Affairs
LC = Lavender Caucus
LG = Lavender Greens
PEC = Presidential Exploratory Committee
SC = Steering Committee
[Brackets denote editor’s suggested corrections. Some punctuation corrections done with no content change. -ed.]

1. Intros, Minutes, Meeting Process, etc.
Five SC members present – quorum
Anita asked if Black Caucus Co-Chair should join the call. Discussion about committee Co-Chairs being invited on the call. Anita will stand aside, concern is that Black Caucus Co-Chairs need to have an opportunity to discuss their budget/funds and how they will be managed.


2. Financial Fundraising
a. Jake, Jo- Need to continue to follow up on celebrity fundraising, working with all the big names/wealthy folks we can. several possibilities need follow up.
Sovereign Bank
$71667 (budgeted reserve), $42837 (actual reserve)
Sun Trust Bank
less outstanding checks
Revised check balance
Upcoming expenditures
Mayflower final DC meeting bill $10881 (in negotiation)
Verizon $994 (due 9-24) (being analyzed for overcharges)
Green Pages postage $1800 (est) Green Pages Printing $4500 (est)
Committee approved requests for funding

Black Caucus Director Hire $800 (total to date)
Media Beacon Service $1450
CCC funding for staff $2250
Committee and other $$$ requests requiring approvals

CCC – $1000 New England training on 9/19-9/21 (payable to Green-Rainbow Party) $1000 fund raising seed money (due 9-30) $200 materials (due 9/30) $2500 matching funds for September ($400 current request for Hut for Council)
Campus Greens- $5000 (joint project seed money 2003)
Black Caucus- Web Hosting service for one year $700
Correction to above report: Green Pages is $1500 not $4500
Received invoice from Black Caucus for $700 for website. Discussion about services provided, use of existing GP services, request for Pre-authorization by Treasurer, over budgeted amount. Proposal Jake will call Jason and Michelle and ask about these points and report back.

3. Committee & Liaison Reports/Action (30 minutes)
a. Annual National Meeting Committee – Ben – Venues – 5
Going with Hyatt. Looking at venues. Putting together budget. Will submit recommendation for venue for SC to decide on line next week.
b. Merchandise Committee – Alex Brideau III
Discussion about Just Coffee (Cafe Verde supplier). Is Just Coffee a corporation. How will FEC reporting work. Will discuss in the Finance Committee to answer concerns.
Want to become a standing committee; is currently an Ad Hoc under the SC.
c. ICC – Website
Marnie – proposal to have Kevin, web master, put Greens Week sign-up box on the home page. Consensus. Dean will contact Kevin.
d. GPax – Peace Endorsement Form – Dean (moved to next SC meeting when Greg will be present)
e. International Committee – FTAA Call to Action – Tony Affigne & Annie Goeke
Requesting official sign-on of organizing document for mobilization in Miami, FL. AFL-CIO is primary organizer. Discussion about putting to a CC vote or SC making decision. Expedited timing important. Proposal to sign-on tonight by Ben. No consensus. Vote: Ben yes, Anita no/stand aside, Jake yes, Marnie yes, Jo no/stand aside. Passes. Tony will get letter from Dean on letterhead; will post to CC list.
4. Pending/in-progress votes
a. Strategic Planning Proposal – Annie Goeke (moved to next SC meeting)
b. AC: 2004 Convention Accreditation Rules – Ben
Proposal from Accreditation Committee. Requesting 3 weeks discussion, 1 week voting. Consensus. Ben will floor manage.
c. BRPP: Dispute Resolution Committee (moved to next SC meeting when Greg will be in attendance)
d. 2003 Revised Budget Vote – Jo
Discussion continuing. Goes to vote on Monday the 6th of Oct.
e. Credit Card – Jake
Results of vote. Passed.

5. 2003 4Q Budget – Jake

Finance Committee went through all expenditure requests for Oct/Nov/Dec 03. Passed by FinCom with consensus for Q4 funding:
denying all travel requests except for travel to train new employees;
Campus Greens Future Focus $0;
Black Caucus funding director stipend $1600, expenses $800;
CCC Matching Funds $5,000,
Staff $2250,
Database $500,
GLCS $1,000; See spread sheet [Not sent – editor].
Even with these cuts we will be $20,525.00 in the red by the end of 2003.
Propose Campus Greens no funding for Q4 2003.
Propose to accept CCC’s funding reductions.
Propose return proposal to FinCom for next Tuesday’s meeting, Oct 7th, for further discussion.
Steering Committee needs to provide a budget for Q4. Marnie & Ben will do a draft proposal and send it out by email.

6. SC 2004 Budget – Marnie
Steering Committee needs to submit a budget for 2004. Marnie & Anita will work on and submit to the SC.

7. Executive Session Issues
(moved to next SC meeting)
– Practice & Policy – Jake
– Anita’s objections to past E.S. – Anita
8. Operations Director Hire – Marnie
The person to whom we made an offer declined our offer. Discussion with Dean about his time line.

Check-Out for Non-SC

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