GPUS Steering Committee Minutes – 9 June 2019
SUMMARY FOR DISTRIBUTION TO STATES AND LOCAL CHAPTERS:
1. New Business: Policy on BAC (and perhaps CCC?) fund raising emails
2. Standing Business: Treasurer’s Report, Fundraising Report; Liaison Reports: Miscellaneous Reports
3. Voting Queue – https://secure.gpus.org/cgi-bin/vote/login
Received for the queue: None
In the queue: Code of Conduct, Establish a GPUS Ethics Committee, Amend ANM Committee Rules
Online SC Proposals approved since last call and sent to the NC: None
4. Old Business: Apportionment Tabulation Committee report extension, Formation of a working group to determine the use of party resources for candidates, 2019 Annual National Meeting
5. Executive Session: None
The full minutes are available at https://gpus.org/committees/steering/minutes/june-09-2019
The call recording is available at 712-451-0309, 926334#, reference 5 and
https://gpus.org/steering-committee-recordings/
Jody Grage, Secretary
GPUS Steering Committee Minutes – 9 June 2019
AGENDA:
I. CALL SETUP & BACKGROUND – 15 min
a) Facilitator: Sid Smith
b) Roll call – Anita Rios, Justin Beth, Margaret Flowers, Tony Ndege, Violet Rose Zitola, Jody Grage, Hillary
Kane, Andrea Merida
Absent – Gloria Mattera
Observers – Starlene Rankin LAV, Holly Hart IA, Tamar Yager NWC, David Gerry MA, Maureen Doyle MA
c) Agenda revision suggestions – GPAX Resolution – vote to add to agenda not taken so will be on next agenda
II. NEW BUSINESS – 10 min
a) Policy may limit BAC (and perhaps CCC?) to one targeted fund raising email per year – Gloria –
to be added to the end of Old Business if time and energy permit
III. STANDING BUSINESS – 50 min
a) Treasurer’s report – Hillary Kane – 5 min.
Treasurer’s Reports to the GNC available at https://gpus.org/treasurers-reports/
Total in all accounts: $136,455.21; Operational and Earmarked Reserves – $115,514.61 including
ANM, Checking – $18,665.96, Paypal – $2,274.64
Holding steady, ANM revenue seems strong
Request to spend $95 to post the new position – which has already gone out internally – on Idealist
– consensus to approve
Check depositing has been done by Darryl! with scanned copies forwarded to office for entering, mail
now being forwarded to Hillary’s home with checks deposited electronically but PO forwarding is expiring –
can be renewed for 6 months, paid post office service would be $1k/year
b) Fundraising report – Gloria – 10 min.
Income: June 1 – 9: $2,784.60 (without ANM), ANM 2019 Total: $17,591.50
From website: $16.10, from Eblasts $10
YTD from checks (not Direct Mail ) YTD: $3,349.48
February 2019 Direct Mail Letter: $12,876.00 (2/22 – 6/9), Cost: $4,933.58; Sent to: 3998
Spring 2019 Direct Mail Letter: Mailing to 3818 supporters -Going out any day now
Eblasts: May Greenline $10, 3 eblasts planned this month – MS abortion ban. Juneteenth, Pride – asking
Tony as committee member to write one; Anita writing eblast with call for new sustainers
Just received case for support from fundraising consultant
Committee meeting twice a month since only a few active members to plan in advance for regular
eblasts – writing or getting writers, topics, time line.
c) Liaison reports – 35 min
Violet – BAC – 20 states have ballot access now, 30 goal for 2019; VT organizing the required 10 chapter
meetings, TX now 2% threshold as soon as Gov signs by 16 June or becomes law is not signed
Justin – MERCH – sent email blast about merchandise available to increase storefront traffic
Anita – DIV COM – co-chair elections in progress
Gloria (via email) – MEDIA – preparing for the ANM; extra call organized for those members who will be there
d) Miscellaneous Reports – Staff, Tech, FreshDeck, etc.
Violet – TECH – reviewed Hugh Esco’s proposal with is thorough and robust as for small software company
but not where we want to go now; need to discuss what we actually need
Justin – FRESHDESK – testing still needed for not-at-this time vols – other categories being handled by staff, state volunteer coordinators being located,
IV. VOTING QUEUE – Jody – 5 min
https://secure.gpus.org/cgi-bin/vote/login
Received for the queue: GPAX Resolution encouraging candidates to sign a peace pledge – table to next call
In the queue: Code of Conduct, Establish a GPUS Ethics Committee, Amend ANM Committee Rules
Online SC Proposals approved since last call and sent to the NC: None
V. OLD BUSINESS – 65 min
a) Apportionment Tabulation Committee report extension – Andrea – 5 min
Database being updates, ATC report to SC this week
b) Formation of a working group to determine the use of party resources for candidates – Justin – 25 min
informal conversations continue, meeting Wednesday 8 pm to review proposal by John Andrews suggested – to determine outreach rather than make substantive decisions, FundCom would like to be added to committee list, Doodle Poll suggested for larger meeting later
c) 2019 Annual National Meeting update – Margaret and Gloria – 20 min
draft schedule up for events, more outreach to speakers needed
24 June deadline for 2020 ANM RFP
d} Policy my limit BAC (and perhaps CCC?) to one targeted fund raising email per year – Gloria
Discussion of whether committee fundraising cuts into basic GPUS funding – Hillary will ask opinion of
fundraising consultant; clarified that GPUS gets 10% from earmarked funds raised by committees and
that budgeted funds are not restricted; BAC has $12094 in reserve funds.
e} Hiring Committee – Hillary and Gloria, other members will be added online
VI. EXECUTIVE SESSION – 5 min – None
TOTAL TIME: 1 hours 30 min
Jody Grage, Secretary